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Advice to NNTAG

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Enquiry

From
NNTAG
Date advice given
16 June 2014
Enquiry type
Email

E-mail received from Denise Carlo of NNTAG below:

The Notes of the Preliminary Meeting state that:

?written submissions should not include web links. If a party wished a document to be considered, it should be provided as a copy.?

However, what do Interested Parties do if they wish to submit a large number of documents, several of which may be large?

For example, NNTAG wishes to refer to a ?Trunk Roads and the Generation of Traffic? (1994). This is a substantial technical report. It includes a case study about the Norwich NDR. Do we submit the whole report electronically or just the Norwich case study, even though the whole report is relevant to the conclusions about eh particular Norwich case study?

We also wish to submit a number of Norfolk County Council documents, notably, reports to Committee meetings. Do we submit the whole document or can we just reference them please?

Advice given

Response from the Planning Inspectorate:

Thank you for your e-mail below of the 13 July 2014.

As you are aware, unlike relevant representations, which need to be submitted on the prescribed form, written representations can be submitted electronically or in paper form and can include additional evidence to strengthen the submission. As the examination is primarily a written process, it is essential that you make any points you wish to make to the Examining Authority (ExA) through the submission of written evidence.

Ultimately, it is your decision what you include within your written representation and how you present that information. I would like to remind you that guidance issued by the Department for Communities and Local Government on the Planning Act 2008: examination of applications for development consent, states ?Participants should also provide with their written representation any data, methodology and assumptions used to support their submissions.?

If you wish a whole document to be considered by the ExA for the purposes of examination, I advise you include any such document/report in its entirety as an appendix to your written representation. We will clearly label any appendix to your written representation as being submitted by yourself when publishing it on the National Infrastructure pages of the Planning Portal website.

Alternatively, if you do wish to include a reference to a document but do not want to include that entire document as an appendix, I advise you make reference to it within the text of your written representation clearly quoting the relevant paragraphs, chapters and/or policies you are making reference to.

I would advise that both approaches are acceptable, however as mentioned earlier, it is ultimately your decision what you present to the ExA. You may also wish to prepare a summary of your written representation should you believe it will assist the ExA better understand your case.