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Advice to Cathy Rogers

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Enquiry

From
Cathy Rogers
Date advice given
24 September 2018
Enquiry type
Email

I would like to register as an interested party in the Manston Airport Application for a national infrastructure project and note on your guidance that all contact details that you receive as part of the registration process will be made publicly available, in particular the element in bold below:

In particular, please be aware that we are required by law to make the information that you provide publicly available. Details published on our website will be restricted to your name and the text of your representation. However, any copies made available for inspection at public locations will contain your contact details.

I would like to know how this relates to the new General Data Protection Regulation and your policy?

Advice given

I write to confirm that none of our current processes would result in your contact information entering the public domain. We will only publish (i) your name and (ii) the text of your representation on the National Infrastructure Planning website. Copies of the Relevant Representations made available for inspection at public locations will be made available via the National Infrastructure Planning website and will therefore contain the same information. If any Relevant Representations are for any reason reproduced in hard copy, that hard copy would comprise a printout from the website.

Our GDPR officer is in the process of updating the wording on the Relevant Representation Form, the latter part of which (bold below) I understand reflects how hard copy Relevant Representations were handled historically.

“In particular, please be aware that we are required by law to make the information that you provide publicly available. Details published on our website will be restricted to your name and the text of your representation. However, any copies made available for inspection at public locations will contain your contact details.” [my emphasis]