Advice to Winckworth Sherwood
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- From
- Winckworth Sherwood
- Date advice given
- 4 August 2011
- Enquiry type
Thank you for telephoning earlier today. I think the answers below reflect what you told me, but shroud be grateful if you would confirm.
On the question of redacted particulars, the absence of contact details for individuals means that unless Network Rail has already come across these people the project will not be able to contact them to see whether there is scope for accommodating the issues they have raised ? as there frequently is. You said that once the application has been made the IPC expects to have to deal with all contact with those making representations. Does this mean that the IPC will if necessary act as a post box between the developer (in this case Network Rail) and those individuals who the developer has not been able to identify?
Advice given
I refer to our telephone conversation and your subsequent telephone conversation with my colleague Nicola Mathiason at the beginning of this week.
As advised, we will not be able to send you the representations as and when they are received during the relevant representation stage of the application process. An early sight of the representations would provide an unfair advantage over other parties, and would also create a considerable administrative demand on our resources, particularly on cases where there is a significant amount of relevant representations (in the past this total has exceeded ten thousand).
In accordance with Rule 21(1) 'Availability and Inspection of Representations and Documents' of The Infrastructure Planning (Examination Procedure) Rules 2010, copies will be made available for inspection and will be published on our website, after the period for the submission of such representations has passed, as digital text (transcribed where submitted in hardcopy). It will be possible to provide you with an electronic database following the close of the period for submissions however this document would be restricted to the name of the person/organisation and the representation made.
This approach has full regard to our obligations under the Data Protection Act 1998 however as agreed in your telephone conversation with Nicola, I can confirm your concerns about the restriction on us not releasing the contact details for those who have submitted representations has been raised with the IPC's Head of Case Management.
I trust the above is helpful, please do not hesitate to contact me should you require any further information.